How to Create Certificates in Minutes from an Excel File

How to Create Certificates in Minutes from an Excel File

Generating certificates for each participant in a course or event can be a tedious task if done manually. If you have a list of names in Excel and want to avoid entering each name into a certificate one by one, here’s how to do it in minutes using Diplomium.

The Traditional Method: Copy-Paste into Word or an Image Editor

1. Organize Your Data in Excel
   Start with an Excel file where each row contains participant data: name, email, and any other information you want to include in the certificate. This is a good starting point, but the process that follows can be long and repetitive.

2. Create the Design in Word or a Design Tool
   Next, open Word or your preferred design software and set up the certificate layout. You’ll need to leave space to insert each participant’s name and possibly their ID. This is where time investment starts to add up.

3. Copy and Paste Each Name
   Now you need to take each name from Excel, paste it into the certificate, and adjust the position. Repeat this for every participant. If you have a large list, this process can take hours.

4. Export Each Certificate as PDF or Image
   After customizing each certificate, you’ll need to export them one by one in PDF or image format, making sure each file is correctly named and saved.

5. Send Certificates by Email
   Finally, you’ll need to manually send each certificate by email. This could mean writing and customizing dozens or hundreds of emails — a time-consuming step.

Diplomium Simplifies the Process

With Diplomium, you can do all of this in just a few minutes, without any repetitive steps. Here’s how:

1. Upload Your Excel File
   Diplomium lets you upload an Excel file with all participant data in one go. Just make sure your file has the right columns (e.g., Name, ID, Email) and upload it to the platform.

2. Upload Your Certificate Design
   Next, upload the certificate image in JPG format and drag and drop the name field to the correct position. You can fully customize the layout to match your style.

3. Automatic Certificate Generation
   With a single click, Diplomium generates all personalized certificates in PDF format — no more one-by-one work!

4. Automated Email Delivery
   Diplomium also sends each certificate automatically to the corresponding participant’s email. You just set up the message once, and the platform does the rest. Your participants will receive their certificates straight to their inbox.

Save Time and Ensure Authenticity

Beyond speed, each certificate generated by Diplomium includes an authentication QR code. This allows participants to verify the validity of their certificate, increasing trust in your course or event’s quality.

Conclusion

Creating certificates doesn’t hav